Player's Health's mission is to help youth athletes set and reach their goals by making sports a better, safer, and more secure place. We achieve our mission by offering sports organizations the best risk management solutions, comprehensive insurance coverage, policy options, faster claims experiences, and a variety of products and services to address their specific needs.
To do this, we recognize you must trust us with your personal information. Maintaining your trust is one of Player’s Healths’ top priorities, and as a result, we abide by the following principles to protect your privacy:
- Because privacy and security go hand-in-hand, we have implemented industry standard administrative, technical and physical security safeguards designed to protect your and your employees’ information.
The amount of information we collect depends on which features of the Service you use. Player’s Health needs personal information about your organization, your athletes, coaches and any stakeholder as applicable to provide the Service, and your providing the information to us constitutes your consent to our processing of this information. Additionally, because we provide a wide range of Risk Management and benefits management features, we may collect information about you from your sports organization, rather than directly from you.
More specifically, we may collect the following categories of personal information about you:
- Registration Information: Your email address and password (your login credentials), and other information necessary to set up your account on the Service, which will depend on the features you use or your employer chooses to use.
- Identity information: Your name, physical address, Social Security Number/tax identification number, and other identifiers used to manage and track staff compliance processes and benefits.
- Demographic information: If you voluntarily submit information regarding your race in response to Equal Employment Opportunity Commission questionnaires to your employer through Player’s Health.
- Bank account information: Player’s Health needs bank account and routing numbers if you use the Service to provide insurance services, brokerage partner payments, telemedicine and clinic engagement and intake.
- Insurance information and Protected Health Information (PHI): If your sports organization manage or obtain insurance (General Liability, Participant Accident, D&O, Crime and Abuse & Molestation ) through Player’s Health Cover, we may assist you with enrollment in insurance coverage, and Player’s Health Cover may process information related to your insurance coverage, including eligibility and enrollment information. We may also help you process or resolve claims for injuries, or abuse incidents, and as a result, may have access to PHI (personally identifiable information relating to past, present, or future health care or payment). Player’s Health takes steps to protect PHI consistent with the Health Insurance Portability and Accountability Act (HIPAA), and its attendant regulations. Please see our disclosures Related to Insurance Services in Section 2 below.
- Background Check Information: If you use PH Clear to manage your background check process, we may work with a third party to facilitate staff background checks and collect this information for you.
- Information from Third-Party Sites and Services: If you use Player’s Health to manage third party services that integrate with the Service, we may have access to your information on such third-party services. We may, for example, have information about your use of a third-party registration service provider.
- Device and IP Information: When you access the Service, we automatically receive the internet protocol (“IP”) address of your computer or the proxy server that you use to access the internet, in addition to other technical information such as your computer operating system details, your type of web browser, your mobile device (including your mobile device identifier provided by your mobile device operating system), your mobile operating system, and the name of your ISP or mobile carrier. Player’s Health may log this information and analyze it to determine anomalous behavior, detect threats and generally improve the Service.
- From your interaction with Customer Support: When you contact our customer support team, we may review your Player’s Health user profile. Customer support will collect the information necessary to categorize your questions, respond to them, and, if applicable, investigate and resolve any issue you bring to our attention or that we discover independently. We may also use this information to track potential problems and trends, improve the Service, and customize our support responses to better serve you.
Player’s Health uses the information it collects about you as set forth below:
- To provide the Service: Player’s Health uses the information it collects to provide the Service to our Users – including to provide User-specific and customized experiences where necessary and appropriate, with the goal of enabling a safe sports environment through our platform.
- To improve and customize the Service: Player’s Health seeks to improve your experience with the Service. As a result, we will analyze data we collect about your use of the Service to inform how we can improve our products, including our software, infrastructure, user interfaces, and integrations with our partners.
- To integrate with Third Parties: To support our Users and insure safety in sports Player’s Health may integrate our system with third parties. For example, Player’s Health may integrate the Service to support your preferred sports registration service. If you have an independent direct relationship with a third party integrated into the Service, any permissions you may have granted to that third party will govern their use of your data. Otherwise, any third party used by Player’s Health to help provide the Services will not have any independent right to access or use your personal information.
- To communicate with you: Player’s Health wants to help you know how to best take advantage of the Service, especially as we improve and develop new features. We may send messages relating to your use of the Service – for example, we may send you a note that a new concussion legislation has passed. We may also send you messages about Service-related matters through our dashboard or by email. Also, because we want to improve the Service, we may occasionally send promotional materials out via email so that you are able to take advantage of new or unused features. More details about our advertising and marketing activities are provided below. You can control whether you receive future non-Service-related messages by unsubscribing in the message itself.
- To advertise and market to you: As noted above, Player’s Health relies on cookies, beacons, and mobile SDKs to recognize your browser or mobile device in order to serve you ads. These same technologies are used by Player’s Health to analyze the effectiveness of our advertising and email marketing campaigns. Player’s Health may use third party services, data, and software tools to target advertising to you, perform campaign effectiveness analysis, help us identify and reach potential Users, and track the performance of our site and advertising generally. Player’s Health’s third party advertising vendors do not have any independent right to use Player’s Health’s data or that of its Users. Player’s Health will not use PHI in connection with any advertisement or marketing for you.
- To learn more about advertising technologies and how to opt-out of online behavioral advertising, please visit http://www.allaboutcookies.org or the Network Advertising Initiative’s online resources, at http://www.networkadvertising.org, or the Digital Advertising Alliance at http://www.aboutads.info/choices. You may also opt out of tracking and receiving online behavioral advertising on your mobile device by some mobile advertising companies and other similar entities by downloading the App Choices app at http://wwwaboutads.com/info/appchoices. These sites are not controlled by Player’s Health, but provide an opt-out from advertising exchanges. Depending on your mobile device, you also can control tracking technologies through your settings by resetting your advertising ID. Please note that the only way to completely “opt out” of the tracking that cookies and other technologies enable is to actively manage the settings on your browser or mobile device, which may negatively impact your ability to use the Service.
- As a Player’s Health User, we strive to not disclose more than the minimum necessary PHI required to provide the Service. We may use, access, transmit and process PHI for you in our capacity as a Business Associate as defined under HIPAA. A “Business Associate” is a person or entity that performs certain functions that may involve the use or disclosure of PHI for a Covered Entity (like an insurance carrier).
The reasons that a Business Associate like Player’s Health may use and disclose PHI is to help carry out insurance payments, health care, and other benefits-related services in connection with providing the Service (or as otherwise permitted under applicable law). Other, related reasons that Player’s Health may use or disclose PHI include:
- To facilitate your access: It’s your information, and you should be able to get to it. We may use and transfer your PHI to the Service so you can access your enrollment and billing information for your selected benefit(s) plans (such as paying out a injury claim).
- To facilitate payment: If you’ve used your insurance benefits, we may use and disclose your PHI to help your insurance pay for covered health care services. For example, payment for services by doctors, hospitals, pharmacies and others covered by your insurance may require the use or disclosure of PHI. Player’s Health might also use your information to help your insurance carrier determine your eligibility for benefits, to coordinate benefits, to examine medical necessity, to obtain premiums, and to issue explanations of benefits.
- To facilitate Health Care Operations: We may use and disclose your PHI for the operational aspects of health care, for example, transferring medical records to specialists or physical therapist, or to facilitate your treatment at PH Clinic facilities.
- Additionally, certain Player’s Health vendors and service providers may perform services which involve access to PHI. Any Player’s Health vendor or service provider that processes PHI will agree in writing to contract terms designed to safeguard your information under HIPAA.
- To comply with valid legal process and similar disclosures: Player’s Health may disclose your information as permitted by law or as reasonably necessary to:
- Comply with a legal requirement or process, for example, civil and criminal subpoenas, court orders or other compulsory disclosures;
- To protect the rights, property, or safety of Player’s Health, our employees, or our Customers and Users.
- Right to access, correct, and delete your personal information: Users have a right to access, modify, correct, or delete personal information controlled by Player’s Health as necessary. In some cases, information deletion must be coordinated with the sports organization to ensure alternative background check providers are able to provide the User a legally compliant staff compliance system.
- Security: Player’s Health has implemented industry standard administrative, technical, and physical security safeguards designed to protect the personal information that you provide. Access to your data on our Service is password-protected, and data is protected by SSL encryption when it is exchanged between your web browser and the Service. We also support secure https access to the Playershealth.com website. To protect any data you store on our servers, we also regularly monitor our system for possible vulnerabilities and attacks.
- As you know, however, the Internet is not a 100% secure environment, and as a result, we cannot ensure or warrant the security of any information that you transmit to us. There is no guarantee that information may not be accessed, disclosed, altered, or destroyed by breach of any of our administrative, technical, or physical safeguards. It is your responsibility to protect the security of your login information. Please help keep your account safe by using a strong password.
- California’s Shine the Light Law: California Civil Code Section 1798.83, known as the “Shine The Light” law, permits Users who are California residents to request and obtain from us a list of what personal information (if any) we disclosed to third parties for direct marketing purposes in the preceding calendar year and the names and addresses of those third parties. Requests may be made only once a year and are free of charge. Under Section 1798.83, we currently do not share any personal information with third parties for their own direct marketing purposes.
- California’s Do-Not-Track Disclosure: As required by the California Online Privacy Protection Act (California Business and Professions Code Sections 22575-22579), Player’s Health notes that although we do our best to honor the privacy preferences of our Users, and have implemented industry standard safeguards as described above, we do not respond to Do-Not-Track signals from your browser at this time due to the lack of a neutral and consistent industry standard. Player’s Health does not collect personal information about your online activities over time and across third party websites or services. However, when Player’s Health uses third-party services, data, and software tools to target advertising to you, these third parties may collect personal information about your online activities over time and across third party websites or services.
- Users under the age of 13: The Service is a general audience site not directed at children under the age of 13. Unless listed as a dependent under an adult’s insurance policy or other insurance benefits, Player’s Health does not knowingly collect or solicit any information from anyone under the age of 13 or knowingly allow such persons to register as Users. In the event that we learn that we have collected personal information from a child under the age of 13, we will delete that information as quickly as possible. If you believe that we might have any information from a child under 13 that is not a dependent of one of our Users, please contact us as set out in Section 5 below.
You may contact us by mail at:
C/O Player’s Health Privacy Officer
701 N 3rd St
Minneapolis, Mn 55401
You may also reach us by email here.
Effective date: Jan 1st , 2019.